Gifts & Donations

Policy on Accepting Gifts of Materials and Donations of Money

Russell County Public Library will accept gifts of new or used books, magazines, audiovisual materials, equipment, or other related materials.  Such gifts are accepted on the condition that they are subject to the same selection criteria used for the purchase of new materials and that they may or may not be used in the library’s collections.  All such gifts will be evaluated by library staff, who will determine their appropriateness to the collection and their disposition.

Russell County Public Library does not accept for deposit materials which are not outright gifts.

Gifts of money to purchase memorial books are accepted by Friends of the Library.

Money gifts, gifts of stocks, bonds, endowments, estates, land, etc. are welcomed providing conditions of such gifts are approved by the Library Board of Trustees.

Upon the receipt of an approved gift/donation, the library staff will, if requested, provide a statement for tax purposes.  The statement will describe the gift in terms of extent and condition, but will not include an assessment of value.  While the donor may claim a deduction for a charitable donation, the library cannot determine the value of a gift.  It will be the donor’s responsibility to determine the fair market value of all items to be donated before the donation is made.

Note: For guidelines on determining fair market value, refer to IRS Publication 561.  If the donor intends to claim a deduction for a contribution with a claimed value of more than $5,000, he must obtain a qualified written appraisal of the property from a qualified appraiser.  For guidelines on making charitable contributions, see IRS Publication 526.

Receipt for Gifts of Materials / Donations of Money
Statement for Tax Purposes

Date ___________________

Donor’s Name and Address: _______________________________________________________

Description of gift / donation:______________________________________________________

Received by: ________________________________                      ___________________________
Russell County Public Library                                                          Signature

Library Board approved  03/20/01